Ifsm 201 Case Study Part 2

Part 2:Provider Database (MS Access)Use the project description HERE to complete this activity. For a review of the complete rubric used in grading this exercise, click on the Assignments tab, then on the title Case Study Part 2 - Provider Database (Access)– click on Show Rubrics if the rubric is not already displayed. As you recall, data is a collection of facts (numbers, text, even audio and video files) that is processed into usable information. Much like a spreadsheet, a database is a collection of such facts that you can then slice and dice in various ways to extract information or make decisions. However, the advantage and primary use of a database over a spreadsheet is its ability to handle a large volume of data and yet allow for quick access to the information that is desired. Databases are everywhere now and impact our lives in a multitude of ways. It can accurately be said that “your life is in a database” or, more accurately, in multiple databases, and information about you (a retrieval of facts about you) is easily accessible. Your shopping history, credit history, medical history, even your driving history, is stored in one or more databases. This exercise will introduce you to the basic building blocks of any database – fields, records, and files (also called tables).Although you will create a database with a single table containing a small amount of data about computer component Providers, the more applicable use of databases involves the creation of many tables linked together with a common field or “key.” Regardless of the size of the database, the data is stored in the same way – in fields which are combined to create a record. And those records are stored in a file or table. The data is entered into the field via a data entry form, and the information is extracted (to answer a particular question or need) via reports and/or queries. Note that Access uses the Field Size parameter in Design View to limit the number of characters or digits in a given field. There is a small tutorialon field sizes located in the topic "Optional Tutorial – Access project" in the Readings list for Week 5.Specific instructions for the project can be found in the table below.Create a provider database and related reports and queries to capture contact information for potential PC component providers that might be used to purchase the equipment your specified in your MS Word project – the PC specifications..

Unformatted text preview: Could you use an Excel spreadsheet to replicate the same activity that you completed for the Access database project? What advantages or disadvantages might using Excel have over using Access in this Case Study? Answer: Performing the same project using Excel Spreadsheet could have been possible but may not be recommended due to following: Advantages: a) Calculations and Decision making (using formulas) based on the present fields would be easier. b) Filter feature would have provided the best possible view for Sorting and Filtering the data. Disadvantages: a) Data Entry Forms and Reports preparation may not be possible. b) Data in Access table can be used as database along with other applications. Data from database can be used in Word and Excel also. Transferring the data from excel table is not easier. c) Mailing labels may not be possible....
View Full Document

0 thoughts on “Ifsm 201 Case Study Part 2

Leave a Reply

Your email address will not be published. Required fields are marked *